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4 Tools and Software Solutions to Improve Your Business

Some business owners feel that their smooth operations have no room for improvement, while others crave to find the ideal set of solutions to make sure their teams never miss a deadline again. There are those somewhere in the middle, constantly searching for improvement opportunities even though everything is operating smoothly for the time being and there’s no urgent need for intervention. Wherever your own company lies, the simple truth is: you can always do better. And, technology is the best possible ally on that very journey. 

You can use different digital tools and software to free more time for your busiest teams, while there are solutions specifically designed to make sure you eliminate mistakes typically made by your employees, unwittingly so. In any scenario, digital options can help you make the most of all of your monetary and human resources, and make the most of your company time. Here are a few must-have tech essentials to boost your business operations.

Task and project management 

Remote or not, teams need a simple, streamlined way to work on different projects without worry. Even the simplest of perks such as built-in notifications via email and in-app reminders are superbly helpful when a business handles more clients at once, or even more so when you have several projects per client, and many different teams working on them simultaneously. 

Handling your workload is far easier with the use of task management tools that are designed to store all of your projects, keep you up to date on all relevant deadlines and changes in the scope of work, and of course, allow you to keep a steady workflow no matter where you are and what your role may be. PM tools have already become a necessity for companies of all sizes, as they allow you to ensure each employee will assume the right amount of responsibility for their work and use the data to slowly refine your workflow as you notice bottlenecks and issues in your project management strategies.

Automate your payroll system

Mistakes are bound to happen, but your employees always appreciate punctuality in terms of payment and correct sums on their salary checks, right? As one of the most sensitive sectors in running a business and one of the keys to employee satisfaction, the payroll system should be optimized on a regular basis. Perhaps now is the right time to innovate your own accounting department by assigning a personalized payroll card to each of your employees, to eliminate extraneous cashing fees and delays. 

It’s a handy way to close the payroll loop and automate the entire process from start to finish. The software will tend to automatic monthly payments, whereas your staff can access their funds with their unique card instead of wasting time in lines. Add to that, the software helps add another layer of security to the system, thus ensuring peace of mind for your employees as well as your accounting staff and anyone in charge of handling sensitive employee information as well as bonuses and paychecks. 

Remote work with the help of tech

Nowadays, more companies are looking to make the transition to remote work due to the pandemic, but chances are that even more will try to retain that process after the crisis is over. Why? It helps with employee productivity, leaves more time for work-life balance, and empowers employees to be more independent. However, communication is a key issue that remote offices face every day, which is why tools such as Slack or Skype are so useful to overcome this hurdle and optimize remote project management.

Replace your office meetings with remote video conferencing, enable your teams to have dedicated chat groups for topics that aren’t work-related as well as those that are reserved for shop talk. Find team-building activities you can do remotely, and use your communication tools to help your employees connect beyond their tasks and assignments. As a result, productivity and employee satisfaction will soar!

Simplify your HR procedures

Looking for candidates will always be a challenge, and managing employee perks, complaints, and experience no less of an uphill battle. Eliminating some strain from these complex and ever-evolving processes is much easier when you use a range of digital tools that serve your HR department to take over some of the more intricate selection, filtering, and analytics. 

Every aspect of HR administration will consequently become far simpler when you let the software take care of the more menial, time-consuming tasks. Your team will find more qualified candidates with greater ease, spot the right opportunities for advancement in your teams, and you’ll be able to manage the hiring process and the selection of candidates in a more streamlined manner. Ongoing data collection and analysis further allows you to recognize other ways to improve the HR department and its effectiveness for business growth.

Give your teams some time to get used to the new tools, and you’ll notice that everyone is starting to benefit from these additions and changes. One at a time, these software solutions and a range of tech-based systems will allow you to improve business-wide productivity, prevent burnout among your staff, and invest your funds more wisely. 

Mark is our in-staff writer based in Sacramento. He loves movies and probably hates the music that you like. You can tell him everything you despise about his reviews via email